Submit a Proposal

Virtual Exhibits Investment Program

The deadline to submit your proposal is October 24, 2018, at 5 pm Eastern Daylight Time.

Back by popular demand: Optional “quick pitch

Get some guidance before preparing your proposal for evaluation. For a 4-week period at the beginning of the Call for Proposals, institutions can complete a brief questionnaire outlining their project idea, and submit it for feedback, one time only.

This “quick pitch” step is optional. 

The deadline for receipt of an optional quick pitch” for VMC feedback is July 18, 2018 at 5 pm Eastern Daylight Time. 

Institutions and organizations from the Canadian historical, heritage and cultural community are hereby invited to submit proposals for the production of online products for the Virtual Museum of Canada (VMC). All proposals must be submitted online through the Canadian Museum of History (CMH) website .

For the 2018 Call for Proposals, applicant organizations are invited to submit a proposal for a new virtual exhibit, virtual tour, interactive resource or educational resource on the subject of their choice.

Proposals may be submitted in either English or French.

Timely and correct submission of proposals prior to the call for proposals closing date is the sole responsibility of the applicant organization. The CMH will not assume or have transferred to it those responsibilities. All risks and consequences of incorrect submission of proposals are the responsibility of the applicant organization.

Proposals received on or before the call for proposals closing date and time will become the property of the CMH and will not be returned. All proposals will be treated as confidential, subject to the provisions of the Access to Information Act (Canada) and Privacy Act (Canada) and any other relevant laws and regulations.

The Museum reserves the right to cancel and/or reissue the call for proposal at any time and for whatever reasons.

If any addenda are issued prior to the call for proposals closing date, the CMH will post a notice on the website to advise applicant organizations.

Applicant organizations who are awarded an investment will be required to enter into an Agreement with the CMH (which will include the General Terms and Conditions below in the Sample Contract).

All online products must comply with the VMC Technical Specifications.

Online products that receive funding from the Virtual Exhibits Investment Program must be available in both English and French, for a period of five years following the launch of the product.

The VMC will not invest in more than one production at a time from any institution. If your institution is currently working on a VMC product, including a Community Memories or Community Stories exhibit, please do not submit a proposal, as it will be ineligible for consideration by the VMC Advisory Committee until the current one has been launched.

The total investment available for this call for proposals is up to two million dollars ($2,000,000.00).

The VMC will not invest more than $250,000.00 (excluding applicable taxes) in any single online product.

For more information, please contact the Virtual Museum of Canada at

Note: The 2018 call for proposals for the Community Stories Investment Program will take place in the Fall of 2018.

Steps to Submit Your Proposal

Only online submissions will be accepted.

Proposal Form

Step 1 – Read through the program materials:

Step 2 (Optional) – Get early feedback on your project idea

  • identify subject, audience(s), storyline, desired visitor/user experience, possible technology/ies, partners and vendors – and why your project is important
  • complete and submit the “quick pitch” questionnaire
  • email the form to no later than July 18, 2018 at 5 pm Eastern Daylight Time

Step 3 – Prepare your submission

  • refine your project concept
  • gather content
  • secure partners
  • obtain letters of support from partners, and other collaborators, if applicable
  • draft and edit the texts for your proposal offline, for example in a Word document

Step 4 – Create and submit your proposal

  • create a URL and upload your budget, production schedule and letter(s) of support
  • complete the online proposal form
  • receive an email confirmation from the Virtual Museum of Canada

Once the call for proposals closes, the evaluation process takes six months, including the evaluation by the VMC Advisory Committee.

Late Proposals

Proposals delivered after the call for proposals closing date and time will not be accepted.


To ensure consistency and quality of information provided to applicant organizations, questions and answers will be posted on the CMH website without revealing the source of the enquiry. Questions specific to the applicant organization’s proposal will be answered directly to the applicant and will not be posted on the CMH website.

All enquiries concerning this call for proposals must be submitted in writing to the Contracting Authority named below by October 10, 2018 at 5 pm Eastern Daylight Time.

Contracting Authority:

The Canadian Museum of History

Contracts Section

100 Laurier Street

Gatineau QC  K1A 0M8


Attention:      Sylvie Parent

Telephone:     819-776-8203

Fax:              819-776-8535




A debriefing will be offered to applicant organizations on written request only, and provided such request is received by the CMH within ten (10) days following receipt of the letter of regret. The debriefing will be conducted by telephone. Written summaries of debriefings, and evaluation scores are not provided.

Date modified: June 2018