Deliverables

Five deliverables submitted over five phases are required for online products created through the Virtual Exhibits investment stream. Each deliverable is subject to at least one quality assurance review cycle by the VMC.

Phase 1 – First Deliverable – Production Plan

A kick-off meeting between the institution and the VMC must take place at the beginning of this phase.

The production plan includes:

  • a revised detailed description of the online product, if required
  • a revised schedule
  • a revised budget
  • as required, updated production plan(s) incorporating changes requested by the VMC after its review of the production plan

Note: Each Phase 1 VMC validation can take up to 10 working days.

  • invoice for 30% of total investment, once the final update of the production plan is approved

Phase 2 – Second Deliverable – Interpretive Plan

The interpretive plan includes:

  • a content grid – a clear and detailed plan of the content
  • a messaging plan – main, secondary, and tertiary messages
  • sample texts – sample of each type of text (title, intro, main body, captions, labels, descriptive transcript, interactive text, alternative text, closed captioning, etc.)
  • a sample translation – 250 words of main content text, translated and edited into the second official language
  • identification of the target audience(s) – with evidence that the content will be developed taking their needs into account
  • an Information Architecture diagram (IA) – developed in collaboration with the technical team, a visual diagram that shows how all elements in the content grid will be organized
  • a list of enhancements – a list of key features or functionality that will enhance the online product beyond pages of basic text and images. The list must describe the feature and how it should behave, and specify which technologies or products will be used to implement it
  • as required, updated interpretive plan(s) incorporating changes requested by the VMC after its review of the interpretive plan

Note: Each Phase 2 VMC validation can take up to 20 working days.

  • invoice for 15% of total investment, once the final update of the interpretive plan is approved

Phase 3 – Third Deliverable – Preliminary Version

The preliminary version includes:

  • a functioning online prototype of the online product, based on the information architecture diagram and content grid provided in Phase 2. The prototype must include, at a minimum, in at least one language, the following sections:
    • main (home) page
    • secondary page
    • three (3) other content pages
    • sitemap page
    • credit page
    • feedback page
    • VMC logo placement
    • evidence of Google Analytics implementation
    • all mandatory navigation elements
    • examples of each type of multimedia and interactive element outlined in the online product description
    • content identified in the previous phase (adjusted and additional content is acceptable)
    • links to placeholder content in second official language
  • a formative evaluation report related to the preliminary version of the online product
  • as required, the updated preliminary version(s) of the online product incorporating changes requested by the VMC after its review of the preliminary version

Note: Each Phase 3 VMC validation can take up to 20 working days.

  • invoice for 20% of total investment, once the final update of the preliminary version is approved

Phase 4 – Fourth Deliverable – Developed Version

The developed version includes:

  • a fully functional unilingual developed version of the online product based on the approved interpretive plan and preliminary version, with all completed and working content and place holder content and working links in the other official language site(s)
  • if required, a revised and edited version of the sample translation from Phase 2
  • three (3) promotional images
  • the Preliminary Landing Page Creation form provided by the VMC, with associated images and project description
  • as required, the updated developed version(s) of the online product incorporating changes requested by the VMC after its review of the developed version

Note: Each Phase 4 VMC validation can take up to 20 working days.

  • invoice for 15% of total investment, once the final update of the developed version is approved

Phase 5 – Fifth Deliverable – Final Version

The final version includes:

  • a fully functional bilingual (or multilingual) final version of the online product that meets all content and technical requirements (the final version is based on the approved unilingual online product delivered at end of Phase 4 with all completed and working content in all languages, incorporating the changes identified by the VMC after the review of the developed version)
  • as required, the updated Landing Page Creation form provided by the VMC, with associated images and project description
  • as required, the updated final version(s) of the online product incorporating changes requested by the VMC after its review of the final version

Note: Each Phase 5 VMC validation can take up to 20 working days

  • a digital copy of the online product, in all languages, including the final source files
  • the final report of expenditures. This report must be created from the revised budget submitted in Phase 1 and must show the projected and actual amounts spent by those involved in the project (VMC, lead institution, others)
  • invoice for final 20% of total investment, once all of the Phase 5 deliverables are approved

Date modified: June 2019