Submit a Proposal

Virtual Exhibits Investment Program

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The deadline for receipt of proposals is 28 September 2016 at 5:00 p.m. Eastern Standard Time.

Institutions and organizations from the Canadian historical, heritage and cultural community are hereby invited to submit proposals for the production of online products for the Virtual Museum of Canada (VMC). All proposals must be submitted online through the Canadian Museum of History (CMH) website.

For the 2016 Call for Proposals, applicant organizations are invited to submit a proposal for a new virtual exhibit, virtual tour, interactive resource or educational resource on the subject of their choice.

Proposals may be submitted in either English or French.

Timely and correct submission of proposals prior to the call for proposals closing date is the sole responsibility of the applicant organization. The CMH will not assume or have transferred to it those responsibilities. All risks and consequences of incorrect submission of proposals are the responsibility of the applicant organization.

Proposals received on or before the call for proposals closing date and time will become the property of the CMH and will not be returned. All proposals will be treated as confidential, subject to the provisions of the Access to Information Act (Canada) and Privacy Act (Canada) and any other relevant laws and regulations.

The Museum reserves the right to cancel and/or reissue the call for proposal at any time and for whatever reasons.

If any addenda are issued prior to the call for proposals closing date, the CMH will post a notice on the website to advise applicant organizations.

Applicant organizations who are awarded an investment will be required to enter into an Agreement with the CMH (which will include the General Terms and Conditions below in the Sample Contract).

All online products must comply with the VMC Technical Specifications.

Online products that receive funding from the Virtual Exhibits Investment Program must be available in both English and French, for a period of five years following the launch of the product.

The VMC will not invest in more than one production at a time from any institution. If your institution is currently working on a VMC product, including a Community Memories exhibit, please do not submit a proposal, as it will be ineligible for consideration by the VMC Advisory Committee until the current one has been launched.

The total investment available for this call for proposals is up to two million dollars ($2,000,000.00). The VMC will not invest more than $250,000.00 (excluding applicable taxes) in any single online product.

For more information, please contact the Canadian Museum of History at

Note: The next call for proposals for the Community Memories Investment Program will take place in the Fall of 2016.

Steps to Submit Your Proposal

Only online submissions will be accepted.

Proposal Form

Step 1 – Read through the program materials:

Step 2 – Prepare Submission:

  • secure partners
  • obtain letters of support from partners
  • gather content

Step 3 – Create/Edit Proposal

  • create a URL for your budget, production schedule, letter(s) of support and other supporting documents or mock-ups
  • upload your budget, production schedule, letter(s) of support and other supporting documents or mock-ups to the URL
  • fill in the online proposal form

Step 4 – Submit Final Proposal

  • receive email confirmation

Once the call for proposals closes, the evaluation process takes six months, including the evaluation by the VMC Advisory Committee.

Late Proposals

Proposals delivered after the call for proposals closing date and time will not be accepted.


All enquiries or issues concerning this call for proposals must be submitted in writing to the Contracting Authority named below as early as possible during the period of the call for proposals.

To ensure consistency and quality of information provided to applicant organizations, questions and answers will be posted on the CMH website without revealing the source of the enquiry. Questions specific to the applicant organization’s proposal will be answered directly to the applicant and will not be posted on the CMH website.

Contracting Authority:

The Canadian Museum of History

Contracts Section

100 Laurier Street

Gatineau QC K1A 0M8


Attention:     Joelle Ricciutti

Telephone:    (819) 776-7157

Fax:                (819) 776-8535

E-mail address:


A debriefing will be offered to applicant organizations on written request only, and provided such request is received by the CMH within ten (10) days following receipt of the letter of regret. The debriefing will be conducted by telephone. Written summaries of debriefings, and evaluation scores, are not provided.

Date modified: July 2016