Submit a Proposal

Virtual Exhibits Investment Program

The deadline for receipt of proposals is 25 September 2015 at 5:00 p.m. Eastern Standard Time.


Watch the “How-To” webinar on submitting a proposal below or on YouTube.

Note: When evaluating the proposals, the VMC Advisory Committee will base its decisions on the criteria outlined in the guidelines.

Institutions and organizations from the Canadian historical, heritage and cultural community are hereby invited to submit proposals for the production of virtual exhibits for the Virtual Museum of Canada (VMC). All proposals must be submitted online through the Canadian Museum of History (CMH) website.

For the 2015 Call for Proposals, applicant organizations are invited to submit a proposal for a new virtual exhibit on their subject of choice.

Proposals may be submitted in either English or French.

Timely and correct submission of proposals prior to the call for proposals closing date is the sole responsibility of the applicant organization. The CMH will not assume or have transferred to it those responsibilities. All risks and consequences of incorrect submission of proposals are the responsibility of the applicant organization.

Proposals received on or before the call for proposals closing date and time will become the property of the CMH and will not be returned. All proposals will be treated as confidential, subject to the provisions of the Access to Information Act (Canada) and Privacy Act (Canada) and any other relevant laws and regulations.

The Museum reserves the right to cancel and/or reissue the call for proposal at any time and for whatever reasons.

If any addenda are issued prior to the call for proposals closing date, the CMH will post a notice on the website to advise applicant organizations.

Applicant organizations who are awarded an investment will be required to enter into an Agreement with the CMH (which will include the General Terms and Conditions below in the Sample Contract).

All virtual exhibits must comply with the VMC Technical Specifications.

Please note that a major update is planned for the VMC Teachers’ Centre. New requirements will be included in future Calls for Proposals.

Online products that receive funding from the Virtual Exhibits Investment Program must be available in both English and French, for a period of five years following the launch of the product.

The VMC will not invest in more than one production at a time from any institution. If your institution is currently working on a VMC product, including a Community Memories exhibit, please do not submit any proposal, as it will be ineligible for consideration by the Advisory Committee until the current one has been launched.

The total investment available for this Call is up to two million dollars ($2,000,000.00). VMC funding will not exceed $250,000.00 (excluding applicable taxes) in any product. Any proposal that exceeds this amount will not be considered. For more information, please contact the Canadian Museum of History at

Note: The 2015 call for proposals for the Community Memories Investment Program will take place in the Fall of 2015.

Steps to Submit Your Proposal

Only online submissions will be accepted.

Step 1 – Read through the program materials:

Step 2 – Prepare Submission:

  • Secure partners
  • Gather content

Step 3 – Create/Edit Proposal

  • Fill in the online proposal form
  • Obtain letters of support from partners

Step 4 – Submit Final Proposal

  • Receive email confirmation

Once the Call for Proposals closes, the evaluation process takes four to six months, including the evaluation by the VMC Advisory Committee.

Late Proposals

Proposals delivered after the Call for Proposals Closing Date and time will not be accepted.


All enquiries or issues concerning this call for proposals must be submitted in writing to the Contracting Authority named below as early as possible during the period of the call for proposals.

To ensure consistency and quality of information provided to applicant organizations, questions and answers will be posted on the CMH website without revealing the source of the enquiry. Questions specific to the applicant organization’s proposal will be answered directly to the applicant and will not be posted on the CMH website.

Contracting Authority

Canadian Museum of History
Contracts Section
100 Laurier Street
Gatineau QC K1A 0M8

Attention: Patricia Ross
Telephone: 819-776-8207
Fax: 819-776-8535
E-mail address:


A debriefing shall be offered to applicant organizations on written request only, and provided such request is received by the Museum within ten (10) days following receipt of the letter of regret. The debriefing can be conducted by either telephone conference or personal meeting, at the option of the Museum. Written summaries of debriefings are not provided.

 Date modified: July 2015